APPENDIX K - NOTICE OF RACE GUIDE

This guide provides a notice of race designed primarily for major championship regattas for one or more classes. It therefore will be particularly useful for world, continental and national championships and other events of similar importance. It can be downloaded from the ISAF website (www.sailing.org) as a basic text for producing a notice of race for any particular event.

The guide can also be useful for other events. However, for such events some of the paragraphs will be unnecessary or undesirable. Organizing authorities should therefore be careful in making their choices.

This guide relates closely to Appendix L, Sailing Instructions Guide, and its expanded version Appendix LE on the ISAF website, the introduction to which contains principles that also apply to a notice of race.

To use this guide, first review rule J1 and decide which paragraphs will be needed. Paragraphs that are required by rule J1.1 are marked with an asterisk (*). Delete all inapplicable or unnecessary paragraphs. Select the version preferred where there is a choice. Follow the directions in the left margin to fill in the spaces where a solid line ( _____ ) appears and select the preferred wording if a choice or option is shown in brackets ([ . . . ]).

After deleting unused paragraphs, renumber all paragraphs in sequential order. Be sure that paragraph numbers are correct where one paragraph refers to another.

The items listed below, when applicable, should be distributed with the notice of race, but should not be included as numbered paragraphs in the notice.

1 An entry form, to be signed by the boat's owner or owner's representative, containing words such as ‘I agree to be bound by The Racing Rules of Sailing and by all other rules that govern this event.’

2 For an event where entries from other countries are expected, the applicable national prescriptions in English.

3 List of sponsors, if appropriate.

4 Lodging and camping information.

5 Description of meal facilities.

6 Race committee and [protest committee] [jury] members.

7 Special mooring or storage requirements.

8 Sail and boat repair facilities and ship's chandlers.

9 Availability of chartered or loaned boats and whether rule G3 will apply..

On separate lines, insert the full name of the regatta, the inclusive dates from measurement or the practice race until the final race or closing ceremony, the name of the organizing authority, and the city and country.

NOTICE OF RACE

1

RULES

1.1*

The regatta will be governed by the rules as defined in The Racing Rules of Sailing.

Use the first sentence if appropriate. Insert the name. List by number and title the prescriptions that will not apply (see rule 88). Use the second
sentence if it applies and if entries from other
countries are expected, and state the relevant
prescriptions in full.

1.2

[The following prescriptions of the _____ national authority will not apply: _____.] [The prescriptions that may require
advance preparation are stated in full
below.]

 

(OR)

 

Use if appropriate, but only if the national authority for the venue of
the event has not adopted a prescription to rule 88 .

1.2

No national authority prescriptions will apply.

List by name any other documents that govern the event; for example, The Equipment Rules of Sailing, to the extent that they apply.

1.3*

_____ will apply.

See rule 86. Insert the rule number(s) and summarize the changes.

1.4

Racing rule(s) _____ will be changed as follows: _____. The changes will appear in full in the sailing instructions. The
sailing instructions may also change other racing rules.

Insert the rule number(s) and class name. Make a separate statement for the rules of each class.

1.5

Under rule 87, rule(s) _____ of the _____ class rules [will not apply] [is (are) changed as follows: _____ ].

 

1.6

If there is a conflict between languages the English text will take precedence.

 

2

ADVERTISING

See ISAF Regulation 20. Include other applicable information related to Regulation 20.

2.1

Competitor advertising will be restricted as follows:______

See ISAF Regulation 20.

2.2

Boats [shall] [may] be required to display advertis-ing chosen and supplied by the organizing authority.

3*

ELIGIBILITY AND ENTRY

Insert the class(es).

3.1

The regatta is open to all boats of the _____ class(es).

 

(OR)

 

Insert the class(es) and eligibility requirements.

3.1

The regatta is open to boats of the _____ class(es) that _____.

Insert the postal, fax and e-mail addresses and entry closing date.

3.2

Eligible boats may enter by completing the attached form and sending it, together with the required fee, to _____ by _____.

Insert any conditions.

3.3

Late entries will be accepted under the following conditions: _____.

Insert any restrictions.

3.4

The following restrictions on the number of boats apply: _____.

Insert any requirements.

 

4

CLASSIFICATION

The following classification requirements will apply (see rule 79): _____.

5

FEES

Insert all required fees for racing.

5.1

Required fees are as follows:

Class Fee

____ _____

____ _____

____ _____

Insert optional fees (for example. for social events).

5.2

Other fees:

_____

_____

Use only when a class is divided into fleets racing a qualifying series and a final series.

6

QUALIFYING SERIES AND FINAL SERIES

The regatta will consist of a qualifying series and a final series.

7

SCHEDULE

Insert the day, date and times.

7.1*

Registration:

Day and date _____

From _____ To _____

Insert the day, date and times.

7.2

Measurement and inspection:

Day and date _____

From _____ To _____

Revise as desired and insert the dates and classes. Include a practice race if any. When the series consists of qualifying races and final races, specify them. The schedule can also be given in an attachment.

7.3*

Dates of racing:

Date Class ____ Class _____

____ racing         racing

____ racing         reserve day

____ reserve day racing

____ racing         racing

____ racing         racing

Insert the classes and numbers.

7.4

Number of races:

Class Number Races per day

_____ _____ _____

_____ _____ _____

Insert the time.

7.5*

The scheduled time of the warning signal for the [practice race] [first race] [each day] is _____.

 

8

MEASUREMENTS

Each boat shall produce a valid [measurement] [rating] certificate.

 

(OR)

 

List the measurements with appropriate references to the class rules.

 

Each boat shall produce a valid [measurement] [rating] certificate. In addition the following measurements [may] [will] be taken: _____.

Insert the time, date and location.

9

SAILING INSTRUCTIONS

The sailing instructions will be available after _____ on _____ at _____.

10

VENUE

Insert a number or letter. Provide a marked map with driving instructions.

10.1

Attachment _____ shows the location of the regatta harbour.

Insert a number or letter. Provide a marked map or chart.

10.2

Attachment _____ shows the location of the racing areas.

 

Include the description.

11

THE COURSES

The courses to be sailed will be as follows: _____.

(OR)

Insert a number or letter. A method of illustrating various courses is shown in Addendum A of Appendix L or LE. Insert the course length if applicable.

The diagrams in Attachment _____ show the courses, including the approximate angles between legs, the order in which marks are to be passed, and the side on which each mark is to be left. [The approximate course length will be _____.]

12

PENALTY SYSTEM

Include paragraph 12.1 only when the Two-Turns Penalty will not be used. Insert the number of places or describe the penalties.

12.1

The Scoring Penalty, rule 44.3, will apply. The penalty will be _____ places.

(OR)

12.1

The penalties are as follows: _____.

Insert the class(es).

12.2

For the _____ class(es) rule 44.1 is changed so that the Two-Turns Penalty is replaced by the One-Turn Penalty.

Include only if the protest committee is an international jury or another provision of rule 70.5 applies. Use ‘jury’ only if referring to an international jury.

12.3

Decisions of the [protest committee] [international jury] will be final as provided in rule 70.5.

13

SCORING

Include only if the Low Point System of Appendix A will not be used. Describe the system.

13.1

The scoring system is as follows: _____.

Insert the number.

13.2

_____ races are required to be completed to constitute a series.

Insert the numbers throughout.

13.3

(a) When fewer than _____ races have been completed, a boat's series score will be the total of her race scores.

   

(b) When from _____ to _____ races have been completed, a boat's series score will be the total of her race scores excluding her worst score.

   

(c) When _____ or more races have been completed, a boat's series score will be the total of her race scores excluding her two worst scores.

Insert the identification markings. National letters are suggested for international events.

14

SUPPORT BOATS

Support boats shall be marked with _____.

 

15

BERTHING

Boats shall be kept in their assigned places while they are in the [boat park] [harbour].

16

HAUL-OUT RESTRICTIONS

Keelboats shall not be hauled out during the regatta except with and according to the terms of prior written permission of the race committee.

17

DIVING EQUIPMENT AND PLASTIC POOLS

Underwater breathing apparatus and plastic pools or their equivalent shall not be used around keelboats between the preparatory signal of the first race and the end of the regatta.

Insert any alternative text that applies. Describe the radio communication bands or frequencies that will be used or allowed.

18

RADIO COMMUNICATION

Except in an emergency, a boat shall neither make radio transmissions while racing nor receive radio communications not available to all boats. This restriction also applies to mobile telephones.

If perpetual trophies will be awarded state their complete names.

19

PRIZES

Prizes will be given as follows: _____.

The laws applicable to the venue in which the event is held may limit
disclaimers. Any
disclaimer should be drafted to comply with those laws.

20

DISCLAIMER OF LIABILITY

Competitors participate in the regatta entirely at their own risk. See rule 4, Decision to Race. The organizing authority will not accept any liability for material damage or personal injury or death sustained in conjunction with or prior to, during, or after the regatta.

Insert the currency and amount.

21

INSURANCE

Each participating boat shall be insured with valid third-party liability insurance with a minimum cover of _____ per event or the equivalent.

Insert necessary contact information.

22

FURTHER INFORMATION

For further information please contact _____.